Advanced Textiles Expo & SSENA 2025 Terms and Conditions

1. CONTRACT FOR SPACE
The exhibit space contract properly executed by Applicant (Exhibitor) is subject to formal notice of acceptance by Show Management and is subject to all conditions, terms and regulations set forth herein and in the complete Rules and Regulations (available on request). Show Management reserves the right to reject any application or relocate exhibit space without assigning any cause therefore.

Throughout the remainder of the Terms of Conditions "Show Management" refers to Advanced Testiles Association (ATA) and Sun Shading Expo North America (SSENA).

The Exhibitor will assume the cost of any additional services/equipment required for their respective exhibit space. Exhibitor shall not assign, sublet, share or apportion the whole or any part of the space allotted, or have representatives, products, equipment, signs or printed materials from other than its own firm contracted in the assigned exhibit space without the prior written consent of Show Management.

The applicant's signature signifies that they have the authority to sign contracts for the company stated on the contract and that they will comply with Show Management Exhibit Space Rules and Regulations. The personal information collected in this agreement will be processed for the purpose of executing this contract. Exhibitor contact information may be shared with co-location organizations for the purpose of event coordination. For additional information on how we utilize personal information, please review our privacy policy at https://www.textiles.org/privacy/.

Co-Exhibitors: Fees apply. Contact Sales Manager for complete details.
Additional Show Directory Listing: Fees apply. Contact Sales Manager for complete details


2. PAYMENT FOR SPACE

  1. Exhibit space must be reserved with full payment or a 25% nonrefundable deposit (U.S. Funds). Exhibitor must pay remaining 75% balance by March 1, 2025. After March 1, 2025, full payment is required to reserve exhibit space.
  2. To be eligible for the ATA Member Rate, the Exhibitor must be a member of ATA in good standing throughout the duration of the 2025 show. Should the Exhibitor’s membership lapse, the Non-member Rate will apply and be due prior to the installation dates as stated in the full Rules and Regulations.
  3. A $100 per month late fee will be applied to any balance not paid by March 1, 2025. All past due monies owed Show management for any previous business transaction must be paid in full prior to being allowed on the show floor. In the event that Show Management cancels a booth due to outstanding balances, Show Management may apply booth money to those outstanding invoices.

NOTE: Payments made by wire transfers must include an additional $25 for domestic or $45 for international.


3. CANCELLATION AND REDUCTION CHARGES
In the event of a cancellation or reduction of space by an Exhibitor, an assessment to cover service performed and other damages relating to the action shall be as follows: 
     REDUCTION OF SPACE:
          Before March 1: 20% of exhibit space rate difference
          After March 1: 50% of exhibit space rate difference

     CANCELLATION OF SPACE:
          Before Feb. 28 | 25% of space rate
          March 1–Jun. 30 | 50% of the space rate
          July 1–Aug. 10 | 75% of the space rate
          After Aug. 10 | 100% of the space rate

It is understood that Show Management reserves the right, at its option, to reassign cancelled booths regardless of the cancellation rate assessed. Subsequent reassignment of cancelled space does not relieve the canceling Exhibitor of obligation to pay the amount referred to above.


4. LIABILITY
The Exhibitor agrees that Show Management shall not be liable for any damage to exhibit or material during shipping or delivery to booth or damage or liability of any kind, including content of display or literature, or for any damage or injury to person or property during the term of this agreement, from any cause whatsoever by reason of use, occupation and enjoyment of exhibit space by the Exhibitor or any person thereon with the consent of the Exhibitor, and that the Exhibitor will indemnify and hold harmless Show Management from all liability whatsoever, including all litigation expenses, court costs and attorney fees, on account of any such damage, or injury, whether or not caused by negligence or of breach an obligation by the Exhibitor or its employees or representatives. 


5. INSURANCE
The exhibitor is responsible for providing sufficient insurance protection. The primary contact for the exhibiting organization’s information (name, title, email address, mailing address, country, and phone number) will be shared with Rainprotection Insurance for the sole purpose of collecting insurance certification, verifying adequate coverage, and providing an opportunity for the exhibitors to purchase coverage for this event only. To review Rainprotection’s privacy policy, please visit http://rainprotection.net/privacy/293738.


6. COMPLIANCE
The Exhibitor assumes all responsibility for any compliance with all pertinent ordinances, regulations and codes of duly authorized local, state and federal governing bodies concerning fire, safety and health, together with the rules and regulations of the operators and/or owners of the property wherein the show is held.


7. PENALTIES
Show Management may impose penalties for noncompliance of the rules and regulations set forth herein and in the Exhibitor Information and Service Manual. Penalties imposed will be at the discretion of Show Management and based on the severity of the infraction, including but not limited to immediate expulsion from the exposition, loss of accumulated booth priority selection points or exclusion from future expositions.


8. FORCE MAJEURE
Show Management reserves the right to change the location or cancel the exposition in the event a strike, fire, war, government regulation, disaster, civil disorder, curtailment of transportation facilities, pandemic, or Act of God should render the hall in which the convention has been scheduled unusable. No refunds of exhibit space payments will be distributed until Show Management has officially declared in writing that the event has been cancelled.


9. BOOTH REGULATIONS
Exhibitors are responsible for ensuring their booth display complies with all exhibit dimension regulations. Details can be found here: https://bit.ly/Ex25DisplayRegs.